- The Association shall be known as the U.S. Naval Cryptologic
Veterans Association, a non-profit fraternal group.
- The function of the Association shall include:
- Conducting a periodic reunion.
- Providing fraternal, social and recreational activities
for members and guest.
- Advocating strong and adequate U.S. Armed Forces
sufficient to maintain security interests worldwide.
- Supporting efforts to preserve and strengthen the
security of capabilities of the cryptologic agencies of the
Department of Defense.
- Encouraging and supporting the preservation of the
history of cryptology by members of the Association and
appropriate Federal agencies.
-
Regular Membership: Eligible for regular
membership are those:
- Regular or Reserve veterans of the U.S. Naval Cryptologic
organization who have served on active duty under honorable
conditions.
- Regular or Reserve veterans of the U.S. Marine Corps,
U.S. Coast Guard, U.S. Army, or U.S. Air Force who served on
permanent duty with the U.S. Naval Cryptologic organization
and whose service was under honorable conditions.
- Regular or Reserve personnel on active duty who have
served or are serving in the U.S. Naval Cryptologic
organization.
- Family Membership: In cases where both
husband and wife are eligible, a Family Membership will be
available at a reduced rate. Both will be regular members, be
listed in the Membership Directory and be entitled to vote.
However, only one mailing of NCVA publications will be made to a
Family Membership.
- Associate Membership: Eligible for associate
membership are those U. S. Federal Service Personnel who have
served ten (10) or more years in the U. S. Naval Cryptologic
organization; those individuals who it has been determined have
contributed significantly to the preservation of the basic
functions outlined in Article I paragraph 2.c through 2.e of the
bylaws (to be determined by the NCVA Board of Directors); and
members of allied Armed Forces personnel who have served two or
more years at a Naval Security Group Activity/Station (including
Cryptologic schools). Associate Members may not vote or hold
office. Associate membership is limited by Sections 501 and 502
of the Internal Refvenue Code.
-
Life Membership:
- Life Membership is granted to those persons who have
served or are serving as Commander, Naval Security Group
Command, and Commander, Naval Reserve Security Group Command,
their predecessor organizations or such future organizations
as may succeed to the function.
- Life Membership is granted to those persons who have
served or are serving as Force Master Chief (currently
designated CNO Directed Command Master Chief)of the Naval
Security Group Command, Naval Reserve Security Group Command
or such future organizations as may succeed to the
functon.
- Life Membership is granted to all surviving original
members of the "On-The-Roof" Gang (OTRG).
- Life Membership may also be granted to those persons who,
by vote of the membership of the Board of Directors, are
recognized for outstanding service to the Naval Cryptologic
Veterans Association. Such Life Memberships are limited to
two per membership year.
- Social Membership: Eligible for Social
Membership are those spouses of deceased personnel who were
members or were qualified for membership who desire to maintain
close contact with friends and wish to receive Association
publications. Socail members may not vote or hold office.
- Dues for
membership shall be determined by the Board of Directors (BoD) at
the annual meeting and shall be payable in advance. Three and
five year dues levels were approved in 1988 by the General
Membership. Ten year dues level was approved by the BoD at the
2003 Reunion.
- The dues established shall be sufficient to pay all of the
predictable operating expenses of the Association. Financial
reports and budget projections shall be the criteria.
- The elected officers of the Association shall consist of a
President, Executive Director, Vice President, Treasurer,
Membership Secretary and Recording Secretary.
- The office(s) of Treasurer, Membership Secretary and
Recording Secretary may be combined in any manner dependent
on the individual running for office and the desires of the
BoD.
- The President, with the approval of the BoD and the
membership, shall be the member who has hosted the reunion.
Office will be assumed upon the conclusion of the General
Meeting held at each reunion.
- The Vice President (President elect), with the approval
of the BoD, shall be the member who has volunteered to host
the following reunion.
- The appointive officers shall be, CRYPTOLOG Editor,
Archives Secretary, Publications Secretary, Merchandiser,
Corporate Agent, Back Issue Agent, CRYPTOLOG Indexer, Membership
Biographer, NCVA Locator, Site Screening Chairman, Web Master,
and Historian. Appointive officers have no vote on the BoD.
Elected officer and members of the BoD may serve in appointive
positions.
- The President, the previous year's host, shall be the
presiding member of the BoD for the year following his tenure as
host. Normally the president will yield to the Executive Director
for the conduct of the Annual Board of Directors meeting.
- The Executive Director is responsible for the operation and
coordination of all activities between meetings of the BoD and
for the conduct of the annual Board of Directors meeting. No
major decision pertaining to the Association shall be made
without the approval of the Executive Director.
- The Vice President, the year's host, shall assume the
duties of the President as may be required.
- The Treasurer shall collect, have charge of and disburse all
funds, report the financial standing of the Association at each
reunion or when requested by the BoD. Accounts shall be audited
as directed by the BoD. With the exception of budgeted items,
approval by the BoD is required for disbursement of funds in
excess of one thousand dollars ($1,000.00) for the accounting
year, to any officer or office.
- The Membership Secretary shall maintain an accurate, current
membership file, prepare dues reminders and maintain close
contact with other officers who require membership data.
- The Recording Secretary shall take the minutes of BoD, Site
Screening Committee Meetings and General Membership Meetings.
Copies of the minutes shall be maintained in the files of the
Archives.
- The CRYPTOLOG Editor is responsible for the production and
distribution of the Association publication known as the
CRYPTOLOG. Guidance/direction shall emanate from the BoD and/or
the Executive Director.
- The Archives Secretary shall maintain all files and records
of the Association on a long term basis.
- The Corporate Agent will maintain the Office of Record. Mail
will be forwarded to the Executive Director or other appropriate
officer. Presently, the Office of Record is 6737 Montview
Boulevard, Denver, Colorado 80207.
- The Back Issue Agent shall be the repository for extra copies
of the CRYPTOLOG and shall respond to requests for copies
thereof.
- The CRYPTOLOG Indexer
shall maintain an index of articles which have appeared in
CRYPTOLOG. By use of the index, an interested person can request
a "run" by article subject, title, author's name or
major personalities within a published story. The interested
person may then resource the newspaper files to find the original
stories. The CRYPTOLOG INDEX covers all issues from Volume 1 #,
to the present. The INDEXER is provided software, an NCVA
Computer and necessary office expenses. (This
function will become "OBE" when the association moves
to new publications methods as in the "Small Stations of the
Atlantic" special, and should be removed when that
happens.)
- The Membership Biographer shall maintain a database of
biographies and station listings submitted by the NCVA
membership. The Membership Biographer will respond to member
requests for station listings and provide the database at NCVA
functions as appropriate.
- The Merchandiser shall procure and offer for resale various
NCVA merchandise. The Merchandiser shall operate from an approved
budget and maintain an inventory of merchandise on hand. Monies
collected shall be forwarded to the NCVA Treasurer for
deposit.
- The Site Screening Chairperson will solicit and review
prospective reunion sites to be considered by the Screening
Committee. The Site Screening Committee is composed of one
experienced permanent member, the current President
(Chairperson), the Vice President and the selected reunion hosts
for the second and third year reunions. They will consider sites
and make recommendations at the next board of directors
meeting.
- The Web Master shall be responsible for the effective use of
the World Wide Web and the Internet for collecting and
distributing information in support of NCVA functions. Any
guidance required will originate from the Executive Director and
the Board of Directors.
- The Publications Secretary shall be responsible for
maintaining the NCVA Membership Directory and any publications
that are appropriate for the Association, and arranging for their
publication.
- The FRUPAC (Fleet Radio Unit Pacific) Secretary shall be
responsible for all business associated with the Amateur Radio
net formed among NCVA members including; the FRUPAC directory and
providing update information as needed.
- NCVA Historian shall be responsible for recording of
historical events including: gathering of historical materials
for the Naval Security Group Command Display where
appropriate& historical materials for the NCVA; oral
histories of the membership& and coordinating historical
projects recommended by and/or generated by the membership as
appropriate. Close coordination with the NCVA Archivist is
recommended.
- The Board of Directors shall consist of the elected officers,
the Junior Past President, nine (9) regularly elected directors
and the one director specifically chosen by the surviving
original members of the OTRG.
- Each regularly-elected director shall serve three (3) years
with the terms of office arranged so that the terms of three (3)
directors will expire each year.
- The surviving original members of the OTRG shall select their
member of the BoD in whatever manner best suits them. The
Executive Director shall be informed of the selection at least 30
days prior to the next annual reunion of the membership when a
change of the OTRG Director is anticipated.
- Regular meeting of the BoD shall be held at the place of and
during each annual reunion.
- Special meeting shall not normally be called. Between
reunions the Executive Director may obtain BoD action by e-mail
or the USPS. Any such actions must be ratified at the next
Regular meeting.
ARTICLE
VII: Duties of the Board of Directors
- Transact the business of the Association at the annual
reunion or on an interim basis.
- Establish policies governing the affairs of the
Association.
- Provide for maintenance of records and files, proper care of
materials, funds and equipment and payment of legitimate expenses
of the Association.
- Appooint or nominate officers of the Association and define
duties.
- Fill any vacancies of the BoD.
- Ratify actions taken during the interim between
reunions.
- The BoD shall function as the nominating committee for all
elections. Members may submit their nominations in writing to the
Executive Director at any time before the election. All
nominations must have the concurring statement of the nominee,
signifying willingness to serve.
- A President, Vice President, shall be elected annually and
may not succeed themselves.
- An Executive Director, Treasurer, Membership Secretary, and
Recording Secretary shall be elected to three year terms. The
terms of these offices shall be staggered such that at least one
of these officers terms expire each year. Initially the Recording
Secretary's term shall expire in 2006, the Executive
Director's term shall expire in 2006, the Membership
Secretary's term shall expire in 2004, and the
Treasurer's term shall expire in 2004. They may succeed
themselves.
- The BoD shall serve three (3) year terms. They may succeed
themselves.
- The Executive Director, with the consent of the BOD shall
fill the appointive positions. Elected officers may serve in
appointive positions.
- Elections shall be determined by a plurality of members
present at each reunion.
- Five members of the Board of Directors shall constitute a
quorum for transaction of business at any meeting of the
BoD.
- The members attending the business meeting at any reunion of
the Association shall constitute a quorum for elections.
ARTICLE
XI: Fiscal and Membership Year
- The fiscal and membership year of the Association shall be
the twelve month period ending at midnight June 30th.
- The rules contained in Robert's Rules of parliamentary
procedure shall govern meeting of this Association in all cases
to which they are applicable and in which they are not in
conflict with these bylaws.
- These bylaws may be amended by two-thirds of the members
attending at any reunion.
Last Modified:
Friday, 30-Jun-2006 15:49:48 EDT